UNDP Iraq’s procurement unit manages the overall process of acquiring goods, civil
works and services, which includes all functions from the identification of needs,
selection and solicitation of sources, preparation and award of contract, and all
phases of contract administration through the end of a services’ contract. The procurement
unit uses a variety of procurement methods for the solicitation and tendering of
goods, civil works and/or services, depending on the type of good or service being
procured as well as its value. Some of the methods used include:
Request for Quotation
A Request for Quotation (RFQ) is used for the procurement of goods, services and/or
civil works where the contract value is between USD 2,500 and USD 100,000. Quotations
are evaluated amongst a minimum of three responsive and qualified offers, upon which
an award is made to the lowest priced acceptable offer.
Invitation to Bid
An Invitation to Bid (ITB) is generally used for the procurement of goods valued
at USD 100,000 or more; or where technical approaches to the relevant project or
the management/supervision of a project activity are not requested of prospective
Vendors. ITBs may also apply for the procurement of civil works or services, which
can be quantitatively and qualitatively expressed. Quotations are evaluated amongst
a minimum of three responsive and qualified offers, upon which an award is made
to the lowest priced acceptable offer.
Request for Proposals
A Request for Proposal (RFP) is recommended for all contracts exceeding USD 100,000
where the desired inputs and/or outputs cannot quantitatively and qualitatively
be expressed in sufficient details at the time the invitation is made. Similarly,
proposals are evaluated amongst a minimum of three responsive and qualified offers
received in accordance to the two-envelope method, upon which award is made to the
proposal that is most responsive to the specified requirements, including price
and other factors.
Shopping is a procurement method based on the comparison of informal price quotes
obtained from potential Suppliers to assure best value for money, and is an appropriate
method for the procurement of readily available off-the shelf goods or standard
specification commodities valued less than USD 2,500, or simple civil works also
valued less than USD 2,500.