Procurement

How we do business

UNDP Iraq’s procurement unit manages the overall process of acquiring goods, civil works and services, which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract. The procurement unit uses a variety of procurement methods for the solicitation and tendering of goods, civil works and/or services, depending on the type of good or service being procured as well as its value. Some of the methods used include:

Request for Quotation

A Request for Quotation (RFQ) is used for the procurement of goods, services and/or civil works where the contract value is between US$ 2,500 and $100,000. Quotations are evaluated amongst a minimum of three responsive and qualified offers, upon which an award is made to the lowest priced acceptable offer.

Invitation to Bid

An Invitation to Bid (ITB) is generally used for the procurement of goods valued at $100,000 or more; or where technical approaches to the relevant project or the management/supervision of a project activity are not requested of prospective Vendors. ITBs may also apply for the procurement of civil works or services, which can be quantitatively and qualitatively expressed. Quotations are evaluated amongst a minimum of three responsive and qualified offers, upon which an award is made to the lowest priced acceptable offer.

Request for Proposals

A Request for Proposal (RFP) is recommended for all contracts exceeding $100,000 where the desired inputs and/or outputs cannot quantitatively and qualitatively be expressed in sufficient details at the time the invitation is made. Similarly, proposals are evaluated amongst a minimum of three responsive and qualified offers received in accordance to the two-envelope method, upon which award is made to the proposal that is most responsive to the specified requirements, including price and other factors.

Local Shopping

Shopping is a procurement method based on the comparison of informal price quotes obtained from potential Suppliers to assure best value for money, and is an appropriate method for the procurement of readily available off-the shelf goods or standard specification commodities valued less than $2,500, or simple civil works also valued less than $2,500.

E-tendering

On 01 August 2017, UNDP started implementing an e-tendering system in Iraq. Read more: http://bit.ly/2vFdO8f.  

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